Group Registration Policy & Terms

1. Fixed Discount Structure

Group booking discounts are applied as a fixed deduction per delegate based on the total number of delegates registered under a single group in a single transaction.

• Universal Eligibility: Delegates from any country, registration category, or income group may form a single group. The fixed discount is deducted from each individual's applicable category/slab rate.
• Exclusions: Discounts apply only to the base registration fee. Accompanying persons, banquets, and workshops are excluded.
• Non-Cumulative: Cannot be combined with institutional pricing, sponsorship, or other special offers.

2. Eligibility & Coordination

• Minimum Size: A minimum of 15 confirmed and paid delegates is required. If the final count drops below 15, the discount is revoked and registrations are recalculated at individual rates.
• Single Point of Contact (POC): One authorized Group Coordinator must be assigned. The POC is solely responsible for data submission, communication, and ensuring timely payment.

3. Payment Terms

• Consolidated Payment: One single 100% advance payment is required for the entire group. Split or staggered payments are not permitted.
• Domestic (India): Payment via Bank Transfer (NEFT/RTGS).
• International: A secure payment link will be shared with the Coordinator.
• Invoice Validity: Proforma invoices are valid for 10 days or until the slab deadline, whichever is earlier.

4. Cancellation, Refunds & Replacements

• No Refunds: Group registrations are final and non-refundable once payment is made.
• Name Changes: Allowed up to a defined deadline (15th December 2026). Requests must be submitted in writing by the Coordinator.

5. Group Registration Process

1. Step 1: Account Creation

   All delegates must first create an account or profile on the registration portal by clicking here: ICOH 2027 Registration Portal .

2. Step 2: Data Collection & Preparation

   The coordinator collects all delegate details and fills out the standardized Excel sheet containing:

   • Registration ID
   • Delegate Name
   • Email ID
   • Contact/WhatsApp Number
   • Registration Category
   • Country

   Note for Student Category Registrations:

   If any delegate is registering under the Student Category, they must upload a Bonafide Student Certificate on their portal profile for review.

   The certificate must be an official letter on institutional letterhead signed by the Head of Department or Dean, verifying:

   1. Enrollment Status: Confirmation of status as a bonafide, full-time student.
   2. Program Details: Name of the degree/course and exact duration of study (Month/Year to Month/Year).
   
   

   Click Here to Download the Excel Format

3. Step 3: Request Submission

   The coordinator emails registration@icoh2027.in to initiate the group registration request, attaching the completed Excel file.

4. Step 4: Review & Proforma Invoice

   The registration team validates the submitted details and eligibility, then issues a Proforma Invoice to the coordinator.

5. Step 5: Payment Settlement

   The coordinator settles the payment via Bank Transfer (Domestic) or Secure Link (International).

6. Step 6: Registration Completion & Confirmation

   Once the payment and delegate details are verified by our team, the registration team manually completes the registrations from the backend. System-generated confirmation emails will then be sent directly to each individual delegate.

6. General Conditions

• The Organizing Committee reserves the right to verify data and amend policies as required.

Support: registration@icoh2027.in